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Concept Note

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Meeting Documents

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Photos from the Meeting

Email for Inquiry
Contact : tvet@seameo.org

1st Batch of SEA-TVET Exchange
1st Batch of SEA-TVET Exchange

2nd batch of SEA-TVET Exchange
2nd batch of SEA-TVET Exchange

1.    Background

 

All Southeast Asian countries have placed Technical and Vocational Education and Training (TVET) in mainstream education because of its important role in the socio-economic development of a nation (Paryono 2013). In addition, TVET has been identified as one of the seven priority areas in education in Southeast Asia as agreed at the Strategic Dialogue of Education Ministers (SDEM) meeting in September 2014. To promote the internationalisation of TVET institutions and leverage the global competitiveness and 21st century skills of TVET students in Southeast Asian countries, the Southeast Asian Ministers of Education Organization (SEAMEO) in collaboration with Ministries of Education and related Ministries and TVET institutions in Southeast Asia developed the SEAMEO Polytechnic Network in April 2016 as part of SEA-TVET Consortium. The network aims to enhance internationalisation and partnership of TVET institutions (colleges, polytechnics and university of technologies) in the region through cross-country exchange programme and other collaborations. In addition, the 3rd High Officials Meeting on SEA-TVET hosted by the Ministry of Education of Malaysia in May 2017 also recommended to improve the student mobility by suggesting the SEAMEO Secretariat to serve as a Coordinating Agency (One Stop Service Unit) to facilitate the implementation process of TVET student exchange programme. Since 2017, the SEAMEO Polytechnic Network Meeting has been organised at least 2 times a year as a “Meeting Platform” for TVET institutions to discuss, and commit for the implementation process of the TVET Student Exchange Programme. As a result, from the SEAMEO Polytechnic Network Meetings, the SEA-TVET Student Exchange Programme has been implemented for 3 batches with the total number of 601 TVET students exchanged for 30 days in 2018. The following SEAMEO Polytechnic Network Meeting Meetings were conducted since 2016. 2014.

 

In response to the Southeast Asian regional directions agreed at the 1^st High Officials Meeting on SEA-TVET in Thailand, May 2015 - to promote the internationalisation of TVET institutions,  to improve the student mobility, and to leverage the global competitiveness and 21^st century skills of TVET students in Southeast Asian countries, the Southeast Asian Ministers of Education Organization (SEAMEO) has spearheaded to develop the SEAMEO Polytechnic Network in April 2016 as a part of SEA-TVET Consortium. 

 

The SEAMEO Polytechnic Network aims to enhance internationalisation and partnership of TVET institutions (colleges, polytechnics and university of technologies) in the Southeast Asian region through cross-country student exchange programme and other collaborations. 

 

To improve the number of TVET student mobility across the region, the High Officials’ Round Table Meeting of the 3rd High Officials Meeting on SEA-TVET, hosted by the Ministry of Education of Malaysia in May 2017 recommended the SEAMEO Secretariat to serve as a “Coordinating Agency” (One Stop Service Unit) to facilitate the implementation process of TVET student exchange through internship programme, starting from organizing a meeting, seeking commitment from institutions, mapping students, producing guidelines, facilitating interview, evaluation  and certification. 

 

2.    SEAMEO Polytechnic Network Meeting as for TVET Student Internship Exchange   

 

Since 2017, the SEAMEO Polytechnic Network Meetings have been organized at least 2 times a year as a platform to discuss with TVET institutions for seeking commitment and implementation process of the SEA-TVET Student Internship Exchange Programme.

 

The objectives of the SEA-TVET Student Internship Exchange Programme are as follows:

1.       To enhance global competitiveness, knowledge and technical skills of TVET students

2.       To improve inter-cultural understanding, regional perspectives, and English communication of TVET students

3.       To provide employable opportunities for TVET students  

4.       To create a sustainable partnership among polytechnics and TVET colleges/institutions in Southeast Asia.

 

During July 2017-September 2018, the SEA-TVET Student Internship Exchange Programme has been implemented for 2 batches with the total number of 289 TVET students exchanged through internship programme for 30 days. The implementation is based on a cost sharing basis among the participating institutions and parents. 

 

The 1^st Batch of TVET Student Internship Exchange programme was participated by 55 students from 12 institutions in Indonesia, Philippines, Thailand and Vietnam. The programme was successfully implemented in January and February 2018 for 30 days.

 

The 2^nd Batch of SEA-TVET Student Internship Exchange Programme is currently started in August, September and October 2018 for 30 days. 234 students from 49 institutions in Indonesia, Philippines, Thailand, Malaysia and Vietnam are enthusiastically attending this programme.

      

SEA-TVET Internship Exchange	Agreed and Committed at	Number of Participating Institutions	Number of Student Exchange	Exchange Period
1st Batch	2nd SEAMEO Polytechnic Network Meeting, Chiangmai, Oct 2017	12 institutions from 4 countries: Indonesia, Philippines, Thailand, Vietnam	55	Jan- Feb 2018 for 30 days
2nd Batch	3rd SEAMEO Polytechnic Network Meeting, Surabaya, Apr  2018	49 institutions from 5 countries:  Indonesia, Philippines, Thailand, Malaysia, Vietnam	234	Aug-Sept-Oct 2018 for 30 days
3rd Batch	To be agreed at the 4th SEAMEO Polytechnic Network Meeting, Pangasinan, 18 Oct  2018	Expected 55-60 Institutions from 5 countries: Indonesia, Philippines, Thailand, Malaysia, Vietnam	Estimated 260 students	Mar-April-May 2018 for 60-90 days  (TBC)

 

To evaluate the 2^nd batch of SEA-TVET Student Internship Exchange Programme, and identify commitments and implementation steps among participating institutions, the SEAMEO Secretariat in collaboration with Pagasinan State University, Philippines will organise the 4^th SEAMEO Polytechnic Network Meeting: Agreement and Implementation for the 3^rd Batch of SEA-TVET Student Internship Exchange on 18-19 October 2018 at Pangasinan State University, Pangasinan Philippines.

        

 

3.     Objectives of the Meeting

 

1)      To share and learn the successful practices of student internship exchange from the participating institutions  

2)      To review and evaluate the implementation of the 2^nd batch of SEA-TVET student internship exchange and identify the improvement for the 3^rd batch of SEA-TVET student internship exchange to be implemented in 2019.

3)      To seek commitments from participating TVET institutions.    

 

 

4.     Meeting Venue and Schedule

 

Meeting Place:       Pangasinan State University

Meeting Room:       PSU Convention Hall

Meeting Date:        18-19 October 2018

·         18 October 2018 (Workshop: 09.00-17.30 hrs)

·         19 October 2018 (Study Visit: 07.30-11.00 hrs and to Manila)      

Arriving Date:            17 October 2018

Departure Date:       19 October 2018 (Flight in afternoon after 15.00 hrs or at night) 

                       

 

5.     Participants

       

All Southeast Asian countries have placed Technical and Vocational Education and Training (TVET) in mainstream education because of its important role in the socio-economic development of a nation (Paryono 2013). In addition, TVET has been identified as one of the seven priority areas in education in Southeast Asia as agreed at the Strategic Dialogue of Education Ministers (SDEM) meeting in September 2014. To promote the internationalisation of TVET institutions and leverage the global competitiveness and 21st century skills of TVET students in Southeast Asian countries, the Southeast Asian Ministers of Education Organization (SEAMEO) in collaboration with Ministries of Education and related Ministries and TVET institutions in Southeast Asia developed the SEAMEO Polytechnic Network in April 2016 as part of SEA-TVET Consortium. The network aims to enhance internationalisation and partnership of TVET institutions (colleges, polytechnics and university of technologies) in the region through cross-country exchange programme and other collaborations. In addition, the 3rd High Officials Meeting on SEA-TVET hosted by the Ministry of Education of Malaysia in May 2017 also recommended to improve the student mobility by suggesting the SEAMEO Secretariat to serve as a Coordinating Agency (One Stop Service Unit) to facilitate the implementation process of TVET student exchange programme. Since 2017, the SEAMEO Polytechnic Network Meeting has been organised at least 2 times a year as a “Meeting Platform” for TVET institutions to discuss, and commit for the implementation process of the TVET Student Exchange Programme. As a result, from the SEAMEO Polytechnic Network Meetings, the SEA-TVET Student Exchange Programme has been implemented for 3 batches with the total number of 601 TVET students exchanged for 30 days in 2018. The following SEAMEO Polytechnic Network Meeting Meetings were conducted since 2016.

 

Since the meeting will require the decision from TVET institutions during the meeting and signing the Letter of Agreement at the end of the meeting, the participants should be from the management level such as Director, Deputy Director, Head of Programme, Head of International Relations, Head of Academic/Student Affairs and others.    

 

The participating TVET institutions should provide Diploma/Higher Diploma, and TVET Bachelor in the following priority areas.

 

·          Mechatronics/Electronics/Electrical/Manufacturing/ Industrial Technology   

·          Computer Science/IT/ Informatics

·          Agriculture/Animal Science 

·          Hospitality and Tourism

·          Business

·          Mass Communication

·          Graphic Design/Multimedia   

 

     

6.     Expected Outcomes

 

1)      Experiences and lessons learned are shared for future improvement of student internship exchange programme.

2)      Details of implementation plan for the 3^rd batch of SEA-TVET Student Internship Exchange such as timeline, study areas, budgeting, programme structure, duration, student visa, criteria for selecting students, regulations students, travel preparation, evaluation & report, and certification for student exchange are agreed among the participating institutions.

3)      A Letter of Agreement for the 3^rd Batch of SEA-TVET Student Internship Exchange are signed between institutions.

 

 

7.     Tentative Programme

 

17 October 2018	·         Arrival of participants to Ninoy Aquino International Airport (NAIA), Manila ·         Travel to Pagasinan by coach (5 hours) and check-in at the arranged hotel ·         There are 2 pick-up schedules: 1) 09.00-12.00 noon,  2) 16:00 – 19:00 hrs (See details in the Administrative Note)
18 October 2018	4th SEAMEO Polytechnic Network Meeting Meeting venue: PSU Conventional Hall, Pangasinan State University
08.00	Depart the hotel to PSU
08.30 – 09.00	Registration for international and Filipino participants
09.00 – 09.30	Opening Session ·         Welcome Message ·         Opening Remarks   ·         Group Photo
09.30 – 09.45	Introduction of the Participants and Programme  by Dr Sally A Jarin, Director, Local & International Linkages, PSU
09.45 – 10.15	Overview, Evaluation Results and Issues of the 2nd Batch of SEA-TVET Student Internship Exchange  by Ms Piyapa Su-angavatin, Coordinator, SEAMEO Secretariat
10.15 – 10.45	Coffee/tea break
10.45 - 11.45	Sharing Experiences from the 2nd Batch Participating Institutions: Problems and Solutions   Moderated by PSU (7 minutes/presentation and voluntary basis)     ·         Indonesia ·         Philippines ·         Thailand ·         Malaysia
11.45 - 12.15	Additional agreements to address/solve the issues for the 3rd Batch  by Ms Piyapa Su-angavatin, Coordinator, SEAMEO Secretariat
12.15 – 13.30	Lunch
13.30 – 15.00	Discussion on collaboration for the 3rd Batch of SEA-TVET Student Internship Exchange Moderated by Dr Gatot Priowirjanto, Director of SEAMEO Secretariat ·         Study area ·         Strict criteria and regulations to select students ·         Quotas for each institution ·         Internship exchange duration (2-3 months) ·         Internship schedule ·         Student visa ·         Programme structure ·         Selection of industry  ·         Travel arrangement and documents that students must have ·         Improvement of coordination mechanism ·         Implementation timeline ·         Confirmation of participating institutions in the 3rd batch
15.00 – 15.15	Coffee/tea break
15.15 - 16.30	Study visit to PSU
16.30 – 17.30	Closing Session ·         Signing of the Letter of Agreement ·         Presentation of Certification ·         Next Steps and Closing Message
18.00	Dinner hosted by the Local Government (TBC)
19 October 2018	Study Visit and Depart to Manila
07.30	All participants check-out and depart the hotel
09.30 – 10.30	Visit to Tarlac Agricultural University on the way to Manila (TBC): 2 hrs from Pagasinan State U
12.00	Arrive Manila, and Ninoy Aquino International Airport (NAIA)

 

 

8.     Funding Support

 

The Pangasinan State University will support the arrangement of meals, airport transfers, meeting venue, meeting kits, and local transportation between the hotel and PSU meeting venue.

 

The travel expenses of international and local participants such as return airfare ticket, hotel, taxi, should be supported by the participant’s institution.   

 

 

9.     How to Participate

 

a)     For the TVET colleges, institutions, polytechnics or universities in Southeast Asian countries who have never participated in 1^st and 2^nd Batch of SEA-TVET Internship Exchange Programme and would like to join this programme, you can request the official invitation letter from SEAMEO by completing the following Online Application Form for expressing the interest to participate in the 4^th SEAMEO Polytechnic Network Meeting and the 3^rd batch of SEA-TVET Student Internship Exchange. The online Application Form will be closed on 25 September 2018. 

 

http://link.seameo.org/4th-SEA-Polytechnic

 

Please note that the participating institutions in the 1^st and 2^nd Batch of SEA-TVET Student Internship Exchange do not need to fill up the above Online Application as the invitation letter will be automatically sent to the institution.

 

b)      After receiving the information in the Online Application Form, the SEAMEO Secretariat will send the “Official Invitation Letter for Institution” with Concept Note, Programme and Confirmation Form to the individual institution directly. 

 

c)       To confirm the participation, the institution should send the completed “Confirmation Form” to email: psutvetinternational@gmail.com and cc: tvet@seameo.org by  Friday 5 October 2018.   

 

Details of flight schedule and hotel reservation should be provided in the Confirmation Form.                                                         

The participating institutions should consider nominating at least 1-2 representatives who are the directorate or management level or the Head of International Relations/Student Exchange/Academic Affairs to participate in the meeting. 

 

 

10.  Administrative Arrangements

 

a)     Accommodation Reservation

 

Hotel reservation will be made for all participants with corporate price at MC Hotel Lingayen (44 rooms) by the PSU staff. We recommend all participants to book the room earlier, so that Pangasinan State University committee can confirm the room’s hotel.  After 21 September  2018, the rooms will be possibly fully booked.

 

MC Hotel Lingayen Address: Solis Street Poblacion Lingayen, Pangasinan, Philippines Tel/CP: +75 6366941,   Email: mchotellingayen@gmail.com

 

Room Type at  MC HOTEL LINGAYEN:

·         Superior Room: Double bed room or twin bed room 

o   Room rate: ₱2,750 1 room/1night for 1 person

·      Superior Room:  Double bed room or twin bed room 

o   Room rate:  ₱ 5,500 room/1night for 2 persons                                                           

·      Family Room:  Triple bed room or twin bed room

o   ₱ 8,250 1 room/1night for 3 person

 

b)    Airport Transfer Services

                                               

Since the travel time from the Ninoy Aquino International Airport (NAIA), Manila to Pangasinan takes 5 hours.  Please check the details of PSU’s bus services in the Administrative Note: 

 

 

 

 

 

For arrival, PSU prepares 2 buses for 2 pick-up schedules from Ninoy Aquino International Airport, Manila to Pagasinan (See details in Administrative Note):

1) 09.00 - 12.00 noon, and

2) 16.00 – 19.00 hrs.  details in the Administrative Note)

 

Please ensure that your arrival time of flight to Manila is no longer than 18.00 hrs on 17 Oct.  

 

For departure, all participants will be requested to check out on 19 Oct and depart from Pangasinan at 7.30 and travel to Manila in the morning.  The study visit to a TVET institution will be arranged on the way from Pangasinan to Manila.  We hope that participants will arrive Manila at around 12.00 hrs.  

 

Please book your departure flight in the late afternoon after 15.00 hrs or at night of 19 Oct.    

 

For the participants who will depart on 20 Oct, we recommend you to find the hotel nearby the airport by your own arrangement.    

 

 

11.  Timeline

 

Activities	Schedule
1)      Sending invitation to 1st and 2nd batch TVET institutions, TESDA, CHED and other Ministries of Education, and institutions	10-15 September 2018
2)      Email announcement for other TVET institutions to join.	By 15 September 2018
3)      Closing date for the Online Application Form	By 25 September 2018
4)    Deadline for confirmation of participants  ·          Deadline for submitting “Confirmation  Form” with information of hotel booking and flight schedule	5 October 2018
5)      Arrival of participants	17 October 2018
6)      Proper Meeting	18 October 2018
7)      Check-out from hotel and departure of participants to Manila	19 October 2018

 

 

12.  Focal Persons

 

1)     Pangasinan State University

Dr Sally A Jarin

Director, Local & International Linkages

Mr. Michael P. Arquillano

Staff

Tel: +63 917-703-7821 / +63 933-855-7748

Email: psutvetinternational@gmail.com (Focal email for correspondence)

 

2)     SEAMEO Secretariat

Ms Montita Ounpuk

Project Assistant

Email: montita@seameo.org; tvet@seameo.org  (Focal email for correspondence)

Ms Piyapa Su-angavatin

Project Officer/ SEA-TVET Programme Coordinator

Office: +662 391 0144

Mob: +6695 165 5002

Email: piyapa@seameo.org