Brief Timeline

I. Background

With the agreement of participating TVET institutions at the 2nd SEAMEO Polytechnic Network Meeting on 10 October 2017 in Chiangmai, Thailand, the 1st batch of SEA-TVET Student Internship Exchange had been successfully implemented with the participation of 55 TVET students from 12 TVET institutions in Indonesia, Philippines, Thailand and Vietnam. The internship period was agreed for 30 days from 8 January to 5 February; and 20 January to 18 February 2018. The participating students were the students from Diploma, Higher Diploma and TVET Bachelor who are studying in Engineering, IT, Hospitality, Tourism, Business, Food Technology, and Agriculture. (Details of the 1st batch of SEA-TVET Student Internship Exchange can be seen from this web link: http://seatvet.seameo.org/news/19

The implementation process and commitment of participating institutions from the Southeast Asian countries for the 2nd Batch of SEA-TVET Student Internship Exchange were agreed at the 3rd SEAMEO Polytechnic Network Meeting on 5-6 April 2018, hosted by Politeknik Elektronika Negeri Surabaya, Indonesia.

The number of participating institutions by country was as follows:

At the end of the meeting, the Letter of Agreement (LOA) for the 2nd batch of SEA-TVET Student Internship Exchange were signed by the 79 institutions from Indonesia, Philippines, and Thailand

II. Objectives of the SEA-TVET Student Internship Exchange

The objectives of the SEA-TVET Student Internship Exchange are as follows:

1. To enhance global competitiveness, employable opportunities, and knowledge and skills of TVET diploma-bachelor students through cross-country internship placement experiences in Southeast Asian countries;

2. To improve inter-cultural understanding, regional perspectives, and English communication of TVET students; and

3. To improve institutional internationalisation and create a sustainable partnership platform among polytechnics and TVET colleges/institutions in Southeast Asia.

III. Agreements on the 2nd Batch of SEA-TVET Student Internship Exchange

To reach the objectives of the meeting, the following issues related to the implementation of TVET student internship exchange programme were intensively discussed and led to the following agreements among the participating institutions.

1) Study Areas of Participating Students

The meeting agreed that the institutions should select the qualified students to participate in the internship exchange with the following requirements.

1. Students should study at Diploma, Higher Diploma, or TVET Bachelor level.

2. The major/specialization will be as follows, but not limited to:

   ◦ Hospitality and Tourism
   ◦ Mechatronics, Electronics, Electrical, Mechanical and Manufacturing
   ◦ Industrial Technology
   ◦ Automative Technology
   ◦ Construction/Civil Engineering/Architecture
   ◦ Marine
   ◦ Chemical Engineering
   ◦ Informatics/Computer Science
   ◦ Multi-media and Animation
   ◦ Creative Industry
   ◦ Agriculture and Animal Production
   ◦ Food Technology
   ◦ Business, Commerce and Accounting

3. The qualified/selected students should:

   ◦ Be able to communicate in English well
   ◦ Have good academic performance and technical skills in the area of major study
   ◦ Maturity, good health and readiness to travel

4. The eligibility of the students will be ensured by the sending and receiving institutions. The participation of industry in the interview process can be invited (optional).

2) Schedule and Duration of the 2nd Batch of SEA- TVET Student Internship Exchange

It was agreed that the 2st batch of SEA-TVET Student Internship Exchange can be started in August or September 2018 for 30 to 90 days (1-3 months).

The SEAMEO Secretariat will set the tentative travel schedules in August and September for the students, however the schedule for traveling of a student is flexible and should be agreed between the Receiving and Sending Institutions during the student interview and up to the convenience of the students.

However, the internship schedule should not be after 15 October 2018.

3) TVET Student Internship Exchange Mechanisms

To implement the student internship exchange programme for the 2nd batch in August-September 2018, the meeting agreed as follows:

1. All participating institutions should be a member of SEA-TVET Consortium and SEAMEO’s School Network.

2. The participation of students in the Internship Exchange Programme should be recognised as credits.

3. The agreement should be implemented in reciprocal way/equal agreement. (Number of students for participating in the internship exchange in other countries should be the same number that the institution can host.)

4. The participating institutions should submit the following information in the “Institutional Confirmation Form” to SEAMEO in advance.

   ◦ Contact details of coordinators
   ◦ Number of students for sending and receiving,
   ◦ Name of students and study areas for sending,
   ◦ Details of students such as profile, transcript/resume,
   ◦ Name of international industrial partners for internship.

5. The receiving institutions should screen the students by conducting the on-line interview for English language, and review the academic transcript. (The interview sessions will be facilitated by SEAMEO.)

6. The industry partners can be invited to participate in the on-line Interview to ensure the eligibility of students (Optional).

7. The receiving institutions should send the pictures of facilities (dormitory/ housing) and details of institutions to the SEAMEO Secretariat.

8. The orientations to students should be conducted by the followings:

   ◦ Pre-departure orientation by sending institution.
   ◦ On-line Orientation for all students and institutions by SEAMEO Secretariat.
   ◦ Institutional Orientation by receiving institutions after the arrival of students.

4) Coordination Mechanism

The SEAMEO Secretariat will serve as a Coordinating Agency among the participating institutions and ensure the understanding and communication through different channels such as email, whatsapp, line, and webex online meeting. The roles of SEAMEO Secretariat include:

◦ Communicate and coordinate the implementation process,
◦ Organise the Letter of Agreement and share all related documents to the participating institutions,
◦ Conducting the online meetings with coordinating teachers when it is necessary,
◦ Mapping the students with the receiving institutions,
◦ Share guidelines, student profiles and other necessary documents among institutions,
◦ Arrange the student on-line interview schedule,
◦ Facilitate the student on-line interview,
◦ Conduct the on-line orientation,
◦ Ensure the travel arrangement of students and preparation of “Letter of Acceptance” by the receiving institutions,
◦ Follow-up the reports to be submitted to SEAMEO.
◦ Provide Certificates to Participating Institutions, Coordinating Teachers, Cooperating Teachers, Cooperating Students, Participating Students at the end of the programme.

There is no management fee/registration fee for the participation of institutions in this SEA-TVET Student Internship Exchange Programme.

5) Programme Structure

It was agreed during the meeting that the 2nd batch of SEA-TVET Student Internship Exchange can be conducted for the duration of 1 month or 30 days up to 3 months or 90 days.

The multi-country internship exchange can be considered among the partners but the partners must agree in the multi-country internship exchange and understand the consequences.

Within 1 month of internship period, the programme should consist of the following components:

• 1st week: Orientation, observing class at the receiving institutions
• 2nd – 4th week: Internship with industry
• Excursions/cultural visits should be organized during the weekend.

The receiving institutions should be responsible in arranging internship by finding the matching industrial partners, provides opportunities for students in classroom observation and prepare the followings:

• Orientation session
• Mentor teacher (s) to supervise students
• Buddy (ies) to take care the international students and join the internship at the same place.

Example of Programme Structure for 1 Month (30 Days)

6) Credit Recognition

Since the required number of hours for TVET internship programme is varied according to the level of certification, and requirement of institutions, the meeting agreed that the credit recognition should be based on the Sending Institutions by considering number of hours that the students participate in the internship period.

7) Report and Certification

The meeting agreed as follows:

• The sending institutions shall ensure that the students are required to write the self-report using the Blog. The blog address of students should be provided to SEAMEO Secretariat at the end of the internship.
• The sending institutions shall ensure that the students submit the “Company Supervisor Evaluation Form” (by mentors and industries) to SEAMEO Secretariat.
• The students and coordinating teachers are required to give feedback in the Online Overall Project Evaluation Form at the end of the internship period.
• The SEAMEO Secretariat will issue e-Certificate of Completion only for the students who completely submit their blog address and evaluation forms to the person in charge of SEAMEO Secretariat.
• Upon completion of the programme and submission of all required reports, the e-Certificate from SEAMEO will be provided to 1) Participating Institutions 2) Coordinating Teachers, 3) Cooperating Teachers (Mentors), 4) Cooperating Students (Buddies), and 5) Participating Students in Internship Exchange.

8) Budget Responsibility

The implementation of the student internship exchange programme will be based on a cost sharing basis.

• The sending institutions in cooperation with parents shall provide support in arranging for the air-ticket, meals/daily allowance, international health insurance of the participating students.
• The receiving institutions shall be responsible for industry internship arrangement, programme, accommodation arrangement, transportation service from and to the nearest airport, and expenses of other learning activities.

The agreed details are as follows:

9) Agreed Tentative Timeline for the 2nd Batch

The following timeline for the implementation of the 2nd batch of SEA-TVET Student Internship exchange was agreed by participating institutions at the 3rd Polytechnic Network Meeting on 5 April.

The total preparation timeline of the 2nd Batch is about 4.5 months starting from 15 April to August/September 2018.

10) Participating Institutions in the 2nd Batch of SEA-TVET Student Internship Exchange

According to the Letter of Agreement (LOA) signed during the 3rd SEAMEO Polytechnic Network Meeting on 5 April 2018 in Surabaya, Indonesia, the following institutions agreed to participate in the 2nd batch of SEA-TVET Student Internship Exchange Programme. The number of participating institutions may reduce after the confirmation process.

Indonesia:

1. Pharmacy Academy of Toraja
2. Astra Manufacturing Polytechnic
3. Atlas Nusantara Engineering Colleges (STTAR)
4. Bogor Agricultural University, Vocational College
5. Kopertip Indonesia
6. Perguruan Tinggi Bina Insani
7. Politeknik Elektronika Negeri Surabaya (PENS)
8. Polytechnic of LPP Yogyakarta
9. Manufacture Polytechnic of Bandung
10. State Manufacture Polytechnic of Bangka Belitung
11. State Polytechnic of Bali
12. State Polytechnic of Bandung
13. State Polytechnic of Batam
14. State Polytechnic of Bengkalis
15. State Polytechnic of Fakfak
16. State Polytechnic of Jakarta
17. State Polytechnic of Jember
18. State Polytechnic of Madiun
19. State Polytechnic of Medan
20. State Polytechnic of Creative Media
21. State Polytechnic of Padang
22. State Polytechnic of Samarinda
23. State Polytechnic of Semarang
24. State Polytechnic of Sriwijaya
25. Pangkep State Polytechnic of Agriculture
26. Polytechnic of Piksi Ganesha Bandung
27. Polytechnic of Raflesia
28. STIKOM InterStudi
29. STIK Imanuel Indonesia
30. STIKI Malang
31. STMIK Asia
32. STIE ASIA
33. STMIK Handayani
34. Trisakti School of Tourism
35. University of Dian Nuswantoro
36. University of Gadjah Mada, Vocational College
37. Kalimantan Islamic University, Banjarmasin
38. University of Kebangsaan
39. University of Kristen Indonesia Toraja, Faculty of Engineering.
40. Lambung Mangkurat University
41. University of Muhammadiyah Malang
42. University of Muhammadiyah Purwokerto
43. University of Muhammadiyah Surakarta
44. State University of Padang
45. Indonesia University of Education
46. PGRI Madiun University
47. Sebelas Maret University
48. Syiah Kuala University
49. Tadulako University
50. Jambi University
51. Lamongan Community College
52. University of Muhammadiyah Magelang
53. Marine and Fisheries Polytechnic of Sidoarjo
54. State Polytechnic of Tanah Laut
55. Sumenep Community College
56. State Polytechnic of Banyuwangi
57. State Polytechnic of Shipbuilding Surabaya
58. State Polytechnic of Fishery Tual
59. State Polytechnic Manufacture of Bandung
60. State Polytechnic of Malang
61. Ganesha University of Education
62. State Polytechnic of Pontianak
63. Shipbuilding Institute of Polytechnic Surabaya
64. STKIP Mega Rezky
65. University Airlangga

Malaysia:

1. Politeknik Ungku Omar (As witness)

Philippines:

1. Don Bosco One TVET Philippines, Inc.
2. Iloilo Science and Technology University
3. Mindoro State College of Agriculture and Technology
4. Pangasinan State University
5. Tarlac Agricultural University
6. Mariano Marcos State University

Thailand:

1. Chiang Rai Rajabhat University
2. Thaiayothaya Business Administration Technological College
3. Thai Business Administration Technological College
4. Thaksina Business Technological College
5. Thepsatri Rajabhat University
6. Wimol Business Administration Technological College
7. Lampang Rajabhat University

11) Next 4th SEAMEO Polytechnic Network Meeting

The 4th SEAMEO Polytechnic Network Meeting will be conducted by Pangasinan State University, Philippines in the 3rd week of October 2018 (tentative). The purposes of the 4th meeting are to evaluate the 2nd batch of SEA-TVET Student Internship Exchange Programme and identify the implementation process of the 3rd batch in 2019.

12) Coordinators at SEAMEO Secretariat

Ms Montita (Jean) Ounpuk
Project Assistant
Email: tvet@seameo.org; montita@seameo.org

Ms Piyapa Su-angavatin
SEA-TVET Coordinator
Email: piyapa@seameo.org
Mobile: +6695 165 5002
Line ID: tuktar2410
Facebook Account: Piyapa Su-angavatin