4th SEAMEO Polytechnic Network Meeting, Pangasinan, 18-19 October 2018, Pangasinan State University, Pangasinan Philippines.

Thursday, 2018 October 18

This regional meeting will be hosted by Pangasinan State University on 18-19 October 2018 in Philippines.  The meeting aims to design the mechanism and seek commitment from TVET institutions for exchanging TVET students through industry internship placement programme during March-April 2019 (3rd Batch of SEA-TVET Student Internship Exchange).  Approximately 100 participating institutions will come from Indonesia, Thailand, Philippines, Malaysia and Vietnam. 


PSU will support airport transfers, and all meals on 18 Oct.  Your return airfare ticket, hotel and other allowance should be supported by your institution.


If your institution is interested in joining this meeting and would like to obtain an “Official Invitation Letter from SEAMEO”, please complete this form in English language:

Please note that the participants should be the management level and be able to make decision and sign on the Letter of Agreement.

Download the Concept Note
Concept Note

Download the Meeting Documents
Meeting Documents

Download Photos from the Meeting
Photos from the Meeting

Email for Inquiry
Contact : tvet@seameo.org

1st Batch of SEA-TVET Exchange
1st Batch of SEA-TVET Exchange

2nd batch of SEA-TVET Exchange
2nd batch of SEA-TVET Exchange

1.    Background


All Southeast Asian countries have positioned Technical and Vocational Education and Training (TVET) in the mainstream of education systems and setting it as a priority in their education agenda in view of the fact that this type of education plays an important role in the socio-economic development of a nation (Paryono 2013). In addition, TVET has been identified as one of the seven priority areas in education in Southeast Asia, which was agreed at the Strategic Dialogue of Education Ministers (SDEM) meeting in September 2014.


In response to the Southeast Asian regional directions agreed at the 1st High Officials Meeting on SEA-TVET in Thailand, May 2015 - to promote the internationalisation of TVET institutions,  to improve the student mobility, and to leverage the global competitiveness and 21st century skills of TVET students in Southeast Asian countries, the Southeast Asian Ministers of Education Organization (SEAMEO) has spearheaded to develop the SEAMEO Polytechnic Network in April 2016 as a part of SEA-TVET Consortium. 


The SEAMEO Polytechnic Network aims to enhance internationalisation and partnership of TVET institutions (colleges, polytechnics and university of technologies) in the Southeast Asian region through cross-country student exchange programme and other collaborations. 


To improve the number of TVET student mobility across the region, the High Officials’ Round Table Meeting of the 3rd High Officials Meeting on SEA-TVET, hosted by the Ministry of Education of Malaysia in May 2017 recommended the SEAMEO Secretariat to serve as a “Coordinating Agency” (One Stop Service Unit) to facilitate the implementation process of TVET student exchange through internship programme, starting from organizing a meeting, seeking commitment from institutions, mapping students, producing guidelines, facilitating interview, evaluation  and certification. 


2.    SEAMEO Polytechnic Network Meeting as for TVET Student Internship Exchange   


Since 2017, the SEAMEO Polytechnic Network Meetings have been organized at least 2 times a year as a platform to discuss with TVET institutions for seeking commitment and implementation process of the SEA-TVET Student Internship Exchange Programme.


The objectives of the SEA-TVET Student Internship Exchange Programme are as follows:

1.       To enhance global competitiveness, knowledge and technical skills of TVET students

2.       To improve inter-cultural understanding, regional perspectives, and English communication of TVET students

3.       To provide employable opportunities for TVET students  

4.       To create a sustainable partnership among polytechnics and TVET colleges/institutions in Southeast Asia.


During July 2017-September 2018, the SEA-TVET Student Internship Exchange Programme has been implemented for 2 batches with the total number of 289 TVET students exchanged through internship programme for 30 days. The implementation is based on a cost sharing basis among the participating institutions and parents. 


The 1st Batch of TVET Student Internship Exchange programme was participated by 55 students from 12 institutions in Indonesia, Philippines, Thailand and Vietnam. The programme was successfully implemented in January and February 2018 for 30 days.


The 2nd Batch of SEA-TVET Student Internship Exchange Programme is currently started in August, September and October 2018 for 30 days. 234 students from 49 institutions in Indonesia, Philippines, Thailand, Malaysia and Vietnam are enthusiastically attending this programme.


SEA-TVET Internship Exchange

Agreed and Committed at

Number of Participating Institutions

Number of Student Exchange

Exchange Period

1st Batch

2nd SEAMEO Polytechnic Network Meeting, Chiangmai, Oct 2017 

12 institutions from 4 countries:

Indonesia, Philippines, Thailand, Vietnam     


Jan- Feb 2018 for 30 days

2nd Batch

3rd SEAMEO Polytechnic Network Meeting, Surabaya, Apr  2018

49 institutions from 5 countries:  Indonesia, Philippines, Thailand, Malaysia, Vietnam     


Aug-Sept-Oct 2018 for 30 days

3rd Batch

To be agreed at the 4th SEAMEO Polytechnic Network Meeting, Pangasinan, 18 Oct  2018

Expected 55-60 Institutions from 5 countries: Indonesia, Philippines, Thailand, Malaysia, Vietnam     

Estimated 260 students

Mar-April-May 2018 for 60-90 days  (TBC)


To evaluate the 2nd batch of SEA-TVET Student Internship Exchange Programme, and identify commitments and implementation steps among participating institutions, the SEAMEO Secretariat in collaboration with Pagasinan State University, Philippines will organise the 4th SEAMEO Polytechnic Network Meeting: Agreement and Implementation for the 3rd Batch of SEA-TVET Student Internship Exchange on 18-19 October 2018 at Pangasinan State University, Pangasinan Philippines.



3.     Objectives of the Meeting


1)      To share and learn the successful practices of student internship exchange from the participating institutions  

2)      To review and evaluate the implementation of the 2nd batch of SEA-TVET student internship exchange and identify the improvement for the 3rd batch of SEA-TVET student internship exchange to be implemented in 2019.

3)      To seek commitments from participating TVET institutions.    



4.     Meeting Venue and Schedule


Meeting Place:       Pangasinan State University

Meeting Room:       PSU Convention Hall

Meeting Date:        18-19 October 2018

·         18 October 2018 (Workshop: 09.00-17.30 hrs)

·         19 October 2018 (Study Visit: 07.30-11.00 hrs and to Manila)      

Arriving Date:            17 October 2018

Departure Date:       19 October 2018 (Flight in afternoon after 15.00 hrs or at night) 



5.     Participants


The meeting will be attended by approximately 100 participants who are 50 international representatives from Indonesia, Malaysia, Thailand, Vietnam and 50 representatives from TVET Colleges/Polytechnics/Universities in Philippines.


Since the meeting will require the decision from TVET institutions during the meeting and signing the Letter of Agreement at the end of the meeting, the participants should be from the management level such as Director, Deputy Director, Head of Programme, Head of International Relations, Head of Academic/Student Affairs and others.    


The participating TVET institutions should provide Diploma/Higher Diploma, and TVET Bachelor in the following priority areas.


·          Mechatronics/Electronics/Electrical/Manufacturing/ Industrial Technology   

·          Computer Science/IT/ Informatics

·          Agriculture/Animal Science 

·          Hospitality and Tourism

·          Business

·          Mass Communication

·          Graphic Design/Multimedia   



6.     Expected Outcomes


1)      Experiences and lessons learned are shared for future improvement of student internship exchange programme.

2)      Details of implementation plan for the 3rd batch of SEA-TVET Student Internship Exchange such as timeline, study areas, budgeting, programme structure, duration, student visa, criteria for selecting students, regulations students, travel preparation, evaluation & report, and certification for student exchange are agreed among the participating institutions.

3)      A Letter of Agreement for the 3rd Batch of SEA-TVET Student Internship Exchange are signed between institutions.



7.     Tentative Programme


17 October 2018

·         Arrival of participants to Ninoy Aquino International Airport (NAIA), Manila

·         Travel to Pagasinan by coach (5 hours) and check-in at the arranged hotel

·         There are 2 pick-up schedules: 1) 09.00-12.00 noon,  2) 16:00 – 19:00 hrs (See details in the Administrative Note)


18 October 2018

4th SEAMEO Polytechnic Network Meeting

Meeting venue: PSU Conventional Hall, Pangasinan State University  



Depart the hotel to PSU   

08.30 – 09.00

Registration for international and Filipino participants    

09.00 – 09.30

Opening Session

·         Welcome Message

·         Opening Remarks  

·         Group Photo 

09.30 – 09.45

Introduction of the Participants and Programme 

by Dr Sally A Jarin, Director, Local & International Linkages, PSU


09.45 – 10.15

Overview, Evaluation Results and Issues of the 2nd Batch of SEA-TVET Student Internship Exchange

 by Ms Piyapa Su-angavatin, Coordinator, SEAMEO Secretariat 


10.15 – 10.45

Coffee/tea break

10.45 - 11.45

Sharing Experiences from the 2nd Batch Participating Institutions: Problems and Solutions  

Moderated by PSU (7 minutes/presentation and voluntary basis)    

·         Indonesia

·         Philippines

·         Thailand

·         Malaysia   

11.45 - 12.15

Additional agreements to address/solve the issues for the 3rd Batch 

by Ms Piyapa Su-angavatin, Coordinator, SEAMEO Secretariat 

12.15 – 13.30


13.30 – 15.00

Discussion on collaboration for the 3rd Batch of SEA-TVET Student Internship Exchange

Moderated by Dr Gatot Priowirjanto, Director of SEAMEO Secretariat

·         Study area

·         Strict criteria and regulations to select students

·         Quotas for each institution

·         Internship exchange duration (2-3 months)

·         Internship schedule

·         Student visa

·         Programme structure

·         Selection of industry 

·         Travel arrangement and documents that students must have

·         Improvement of coordination mechanism

·         Implementation timeline

·         Confirmation of participating institutions in the 3rd batch  


15.00 – 15.15

Coffee/tea break

15.15 - 16.30

Study visit to PSU

16.30 – 17.30

Closing Session

·         Signing of the Letter of Agreement

·         Presentation of Certification

·         Next Steps and Closing Message



Dinner hosted by the Local Government (TBC)  

19 October 2018

Study Visit and Depart to Manila   


All participants check-out and depart the hotel

09.30 – 10.30

Visit to Tarlac Agricultural University on the way to Manila (TBC): 2 hrs from Pagasinan State U


Arrive Manila, and Ninoy Aquino International Airport (NAIA)




8.     Funding Support


The Pangasinan State University will support the arrangement of meals, airport transfers, meeting venue, meeting kits, and local transportation between the hotel and PSU meeting venue.


The travel expenses of international and local participants such as return airfare ticket, hotel, taxi, should be supported by the participant’s institution.   



9.     How to Participate


a)     For the TVET colleges, institutions, polytechnics or universities in Southeast Asian countries who have never participated in 1st and 2nd Batch of SEA-TVET Internship Exchange Programme and would like to join this programme, you can request the official invitation letter from SEAMEO by completing the following Online Application Form for expressing the interest to participate in the 4th SEAMEO Polytechnic Network Meeting and the 3rd batch of SEA-TVET Student Internship Exchange. The online Application Form will be closed on 25 September 2018. 




Please note that the participating institutions in the 1st and 2nd Batch of SEA-TVET Student Internship Exchange do not need to fill up the above Online Application as the invitation letter will be automatically sent to the institution.


b)      After receiving the information in the Online Application Form, the SEAMEO Secretariat will send the “Official Invitation Letter for Institution” with Concept Note, Programme and Confirmation Form to the individual institution directly. 


c)       To confirm the participation, the institution should send the completed “Confirmation Form” to email: psutvetinternational@gmail.com and cc: tvet@seameo.org by  Friday 5 October 2018.   


Details of flight schedule and hotel reservation should be provided in the Confirmation Form.                                                         

The participating institutions should consider nominating at least 1-2 representatives who are the directorate or management level or the Head of International Relations/Student Exchange/Academic Affairs to participate in the meeting. 



10.  Administrative Arrangements


a)     Accommodation Reservation


Hotel reservation will be made for all participants with corporate price at MC Hotel Lingayen (44 rooms) by the PSU staff. We recommend all participants to book the room earlier, so that Pangasinan State University committee can confirm the room’s hotel.  After 21 September  2018, the rooms will be possibly fully booked.


MC Hotel Lingayen

Address: Solis Street Poblacion

Lingayen, Pangasinan, Philippines

Tel/CP: +75 6366941,  

Email: mchotellingayen@gmail.com               





·         Superior Room: Double bed room or twin bed room 

o   Room rate: ₱2,750 1 room/1night for 1 person

·      Superior Room:  Double bed room or twin bed room 

o   Room rate:  ₱ 5,500 room/1night for 2 persons                                                           

·      Family Room:  Triple bed room or twin bed room

o   ₱ 8,250 1 room/1night for 3 person


b)    Airport Transfer Services


Since the travel time from the Ninoy Aquino International Airport (NAIA), Manila to Pangasinan takes 5 hours.  Please check the details of PSU’s bus services in the Administrative Note: 






For arrival, PSU prepares 2 buses for 2 pick-up schedules from Ninoy Aquino International Airport, Manila to Pagasinan (See details in Administrative Note):

1) 09.00 - 12.00 noon, and

2) 16.00 – 19.00 hrs.  details in the Administrative Note)


Please ensure that your arrival time of flight to Manila is no longer than 18.00 hrs on 17 Oct.  


For departure, all participants will be requested to check out on 19 Oct and depart from Pangasinan at 7.30 and travel to Manila in the morning.  The study visit to a TVET institution will be arranged on the way from Pangasinan to Manila.  We hope that participants will arrive Manila at around 12.00 hrs.  


Please book your departure flight in the late afternoon after 15.00 hrs or at night of 19 Oct.    


For the participants who will depart on 20 Oct, we recommend you to find the hotel nearby the airport by your own arrangement.    



11.  Timeline





1)      Sending invitation to 1st and 2nd batch TVET institutions, TESDA, CHED and other Ministries of Education, and institutions


10-15 September 2018

2)      Email announcement for other TVET institutions to join.


By 15 September 2018

3)      Closing date for the Online Application Form  


By 25 September 2018

4)    Deadline for confirmation of participants 

·          Deadline for submitting “Confirmation  Form” with information of hotel booking and flight schedule    


5 October 2018

5)      Arrival of participants


17 October 2018


6)      Proper Meeting


18 October 2018

7)      Check-out from hotel and departure of participants to Manila


19 October 2018



12.  Focal Persons


1)     Pangasinan State University

Dr Sally A Jarin

Director, Local & International Linkages

Mr. Michael P. Arquillano


Tel: +63 917-703-7821 / +63 933-855-7748

Email: psutvetinternational@gmail.com (Focal email for correspondence)


2)     SEAMEO Secretariat

Ms Montita Ounpuk

Project Assistant

Email: montita@seameo.org; tvet@seameo.org  (Focal email for correspondence)

Ms Piyapa Su-angavatin

Project Officer/ SEA-TVET Programme Coordinator

Office: +662 391 0144

Mob: +6695 165 5002

Email: piyapa@seameo.org