4th Batch of SEA-TVET Student Exchange Programme

Friday, 2019 April 19



The 4th batch of SEA-TVET Student Exchange Programme was agreed at the 5th SEAMEO Polytechnic Network Meeting on 26-27 March 2019 in Ipoh, Malaysia by 126 institutions from 5 countries; namely Indonesia, Malaysia, Philippines, Thailand, and Vietnam.


The 5th SEAMEO Polytechnic Network Meeting was hosted by the Department of Polytechnic and Community College Education, Ministry of Education of Malaysia. The meeting aimed to review and evaluate the implementation process of the 3rd batch of SEA-TVET Student Exchange, and identify the solutions to address the challenges. At the end of the meeting, 126 TVET institutions (Indonesia: 55, Malaysia: 34, Thailand: 15, Philippines: 20, and Vietnam: 2) agreed to sign the Letter of Agreement (LOA) of the 4th batch of TVET Student Exchange to be implemented in August-October 2019.


           A.        Objectives of SEA-TVET Student Exchange

The objectives of the SEA-TVET Student Exchange are as follows:

1.      To enhance global competitiveness, knowledge and technical skills of TVET students

2.      To improve inter-cultural understanding, regional perspectives, and English communication of students

3.      To provide employable opportunities for students  

4.      To create a sustainable partnership among polytechnics and TVET colleges/institutions in Southeast Asia


           B.        Qualification Level of Students

Students should study at Diploma, Higher Diploma, or TVET Bachelor level with over 18 years old.


            C.         Study Areas

The major/specialisation of students as agreed in 4th Batch LOA are as follows:

·          Mechatronics, Electronics, Electrical, Mechanical and Manufacturing

·          Industrial Technology

·          Informatics/ Computer Science

·          Hospitality and Tourism

·          Agriculture, Aquaculture, Animal Science, Fisheries  

·          Forestries 

·          Agro Technology/Agro Business

·          Food Technology

·          Business, Commerce and Accounting     

·          Creative Industry, Multimedia     

·          Civil Engineering     

·          Health Science/Nursing/ Public Health


           D.        Number of Students to Participate in the Programme

Each participating institution should submit the list of eligible students for at least 2 students with the same gender in equal number, but not more than 6 students in any area to the SEAMEO Secretariat for mapping.


           E.        Exchange Period

The institutions will start the 4th batch of exchange for 1 to 3 months (30 to 90 Days) as the following tentative traveling schedule:

·          Traveling schedule of option I for 30 Days: Staring Saturday 17 August – Sunday 15 September 2019 (30 Days)     

·          Traveling schedule of option II for 30 Days: Starting Saturday 21 September – Sunday 20 October 2019 (30 Days)     

·          Traveling schedule of option III for 30 - 90 Days: Starting September onwards. The travel schedule of students can be agreed by the parties.


           F.        International Health Insurance Requirement

The sending and receiving institutions will ensure that the students should apply “International Health Insurance” before traveling. It is the responsibility of receiving Institutions to ensure that the copy of International Health Insurance of the students must be provided to the receiving institutions before providing the “Letter of Acceptance” to the students.

For any eventualities which may happen or occur to the interns during the internship period, the receiving institutions may advance expenses for hospitalistaion subject to the reimbursement by parents.


           G.        Responsibilities of Participating Institutions

The Sending Institutions will be responsible for:  

·          Recruiting eligible students (with Good academic performance, proficiency English communication, attitude, maturity, good health),     

·          Coordinating with SEAMEO for the student mapping list,     

·          Preparing travel arrangement for outbound students,     

·          Conducting pre-departure orientation for outbound students,     

·          Coordinating with Receiving Institutions for arrangement of online interview, letter of acceptance, travel schedule, and travel preparation,     

·          Ensuring the important travel documents which the outbound students must have: 1) Valid passport, 2) Student/education visa (if needed), 3) International health insurance, 4) Health certificate, and,     

·          Ensuring that the students will submit the following 3 reports to SEAMEO at the end of internship: 1) Self-Report Blog during internship, 2) International Internship Evaluation Form, 3) Student Overall Project Evaluation.   


The Receiving Institutions will be responsible for:  

·          Partnering with industries according to the study areas and agreed internship period of inbound students,     

·          Arranging internship programme according to the agreed period, including orientation, internship with industry, class room observation, and other excursion/student activities,

·          Coordinating with SEAMEO for the student mapping list,         

·          Preparing accommodations for inbound students,     

·          Providing mentor (s) and buddy (ies) for inbound students,     

·          Preparing airport transfer for inbound students,     

·          Coordinating with Sending Institutions for arrangement of online interview, letter of acceptance, travel schedule, and travel preparation,     

·          Ensuring the important travel documents which the inbound students must submit: 1) Valid passport, 2) Student/education visa, 3) International health insurance, 4) Health certificate, and     

·           Ensuring that the students will submit the following 3 reports to SEAMEO at the end of internship: 1) Self-Report Blog during internship, 2) International Internship Evaluation Form, 3) Student Overall Project Evaluation.


           H.        Budget Responsibilities

For budgeting, it will be based on the following cost sharing agreement between the agreed parties:

·          Parents of Sending Institutions shall be responsible for 1) passport/visa fee, 2) health check-up cost, 3) International health and travel insurance, 4) return air-ticket, 5) daily meals, 6) daily public transportation for internship, and 7) pocket money.     

·          Receiving institutions shall be responsible for 1) accommodation, 2) transportation for airport transfer, 3) Student extra activities.


           I.        Reporting and Certification

SEAMEO Secretariat will issue e-Certificate of Completion only for the students who submit 1) Blog, 2) International Internship Evaluation Form, and 3) Overall Project Evaluation Form to the person in charge of SEAMEO Secretariat.


           J.        Timeline


Schedule/ Deadline

1. Student Recruitment and Reconfirmation of Participation

By 20 May 2019  

2. Mapping Students by SEAMEO

By 30 June 2019

3. Submission of Student Profile to Partners

By 30 June 2019

4. Online Student Interview

July 2019

5. Travel Arrangement and Orientation

July –August 2019

6. Mabilising Students

1st Schedule:

Sat 17 Aug – Sun 15 Sept 2019

2nd Schedule:

Sat 21 Sept – Sun 20 Oct 2019

3rd Schedule:

Sept 2019 onwards as agreed

between partners

7. Report and Certification

Sept-Oct 2019


           K.        Participating Institutions in the 4th Batch

Indonesia Institutions:

1.      Astra Manufacturing Polytechnic

2.      Bina Insani College

3.      IPB University, School of Vocational Studies

4.      Indonesia University of Education

5.      Ganesha University of Education

6.      Islamic University of Indonesia

7.      Islamic University of Kalimantan Muhammad Arsyad Al Banjari Banjarmasin

8.      Manufacture Polytechnic of Bandung

9.      Pangkep State Polytechnic of Agriculture

10.    PGRI Madiun University

11.    PGRI University of Semarang

12.    Politeknik Elektronika Negeri Surabaya

13.    Politeknik Informatika Nasional

14.    Polytechnic LPP Yogyakarta

15.    Polytechnic Piksi Ganesha Bandung

16.    Universitas sebelas Maret

17.    Institut Teknologi Sepuluh Nopember Surabaya

18.    Bali State Polytechnic

19.    State Polytechnic of Bandung

20.    Politeknik Negeri Banyuwangi

21.    State Polytechnic of Batam

22.    State Polytechnic of Bengkalis

23.    State Polytechnic of Jakarta

24.    State Polytechnic of Jember

25.    State Polytechnic of Ketapang

26.    State Polytechnic of Madiun

27.    Politeknik Negeri Malang

28.    State Polytechnic of Medan

29.    Politeknik Negeri Padang

30.    State Polytechnic of Pontianak

31.    State Polytechnic of Samarinda

32.    State Polytechnic of Semarang

33.    State Polytechnic of Sriwijaya

34.    State University of Padang

35.    State University of Surabaya

36.    STIE ASIA

37.    STIKI Malang

38.    STMIK ASIA Malang

39.    Tidar University

40.    Toraja Christian University of Indonesia

41.    Tunas Pembangunan University Surakarta

42.    Universitas Muhammadiyah Malang

43.    Universitas Muhammadiyah Parepare

44.    Universitas Muhammadiyah Pontianak

45.    Universitas Muhammadiyah Prof Dr Hamka

46.    Universitas Muhammadiyah Purwokerto

47.    Ahmad Dahlan University

48.    University of Airlangga

49.    State University of Gorontalo

50.    University of Islamic Balitar

51.    University of Jambi

52.    University of Padjajaran

53.    University of Muria Kudus

54.    Universitas Pembangunan Nasional “Veteran” Yogyakarta

55.    Universitas Muhammadiyah Ponorogo


Malaysia Institutions :

1.      Kolej Komuniti Baling

2.      Kolej Komuniti Beaufort

3.      Kolej Komuniti Jasin

4.      Kolej Komuniti Jerantut

5.      Kolej Komuniti Kepala Batas

6.      Kolej Komuniti Kuantan

7.      Kolej Komuniti Kuching

8.      Kolej Komuniti Kota Melaka

9.      Kolej Komuniti Pasir Gudang

10.      Kolej Komuniti Selayang

11.      Kolej Komuniti Segamat 2

12.      Kolej Komuniti Sungai Petani

13.      Politeknik Banting Selangor

14.      Politeknik Ibrahim Sultan

15.      Politeknik Jeli Kelantan

16.      Politeknik Kuala Terengganu

17.      Politeknik Merlimau Melaka

18.      Politeknik Muadzam Shah

19.      Politeknik Mukah Sarawak

20.      Politeknik METrO Kuala Lumpur

21.      Politeknik METrO Tasek Gelugor

22.      Politeknik Port Dickson

23.      Politeknik Sandakan Sabah

24.      Politeknik Seberang Perai

25.      Politeknik Sultan Abdul Halim Mu'adzam Shah

26.      Politeknik Sultan Azlan Shah

27.      Politeknik Sultan Haji Ahmad Shah

28.      Politeknik Sultan Idris Shah

29.      Politeknik Sultan Mizan Zainal Abidin

30.      Politeknik Sultan Salahuddin Abdul Aziz Shah

31.      Politeknik Tuanku Sultanah Bahiyah

32.      Politeknik Tuanku Syed Sirajuddin

33.      Politeknik Ungku Omar

34.      Politeknik Sabah Tawau


Philippines Institutions :

1.      Bicol State College of Applied Sciences and Technology

2.      Bulacan State University

3.      Camarines Norte State College

4.      Central Luzon State University

5.      Central Mindanao University

6.      Don Mariano Marcos Memorial State University

7.      Guimaras State College

8.      Iloilo Science and Technology University

9.      Iloilo State College of Fisheries

10.    Lyceum Northwestern University

11.    Mariano Marcos State University

12.    Nueva Ecija University of Science and Technology

13.    Pangasinan State University

14.    President Ramon Magsaysay State University

15.    Saint Louis University

16.    Tarlac Agricultural University

17.    Trimex Colleges Inc

18.    University of Mindanao

19.    University of The Immaculate Conception

20.    Central Bicol State University of Agriculture


Thailand Institutions :

1.      Chiang Mai Rajabhat University

2.      Chiangrai College of Agriculture and Technology

3.      Don Muang Technical College

4.      Kanchanapisek Samutprakan Technical College

5.      Lampang Rajabhat University

6.      Nakhon Si Thammarat Rajabhat University

7.      Nakhon Si Thammarat Vocational College

8.      Pattani Technical College

9.      Phuket Technology College

10.    Rambai Barni Rajabhat University

11.    Singhanakorn Technology and Management Collage

12.    Thai Ayothaya Business Administration Technological College

13.    Thai Business Administration Technological College

14.    Taksina Business Administration Technological College

15.    Wimol Business Administration Technological College


Vietnam Institutions :

1.      Duy Tan University

2.      Hoa Sen University