Concept Note
Concept Note

Tentative Programme
Programme

Meeting Documents
Meeting Documents

Download Photos from the Meeting
Photos from the Meeting

Email for Inquiry
Contact : tvetmeeting@seameo.org

3rd Batch Student Exchange
3rd Batch Student Exchange

1.    Background

 

All Southeast Asian countries have placed Technical and Vocational Education and Training (TVET) in mainstream education because of its important role in the socio-economic development of a nation (Paryono 2013). In addition, TVET has been identified as one of the seven priority areas in education in Southeast Asia as agreed at the Strategic Dialogue of Education Ministers (SDEM) meeting in September 2014.

To promote the internationalisation of TVET institutions, and leverage the global competitiveness and 21st century skills of TVET students in Southeast Asian countries, the Southeast Asian Ministers of Education Organization (SEAMEO) in collaboration with Ministries of Education and related Ministries and TVET institutions in Southeast Asia developed the SEAMEO Polytechnic Network in April 2016 as a part of SEA-TVET Consortium.  The network aims to enhance internationalisation and partnership of TVET institutions (colleges, polytechnics and university of technologies) in the region through cross-country exchange programme and other collaborations. 

In addition, the 3rd High Officials Meeting on SEA-TVET hosted by the Ministry of Education of Malaysia in May 2017 also recommended to improve the student mobility by suggesting the SEAMEO Secretariat to serve as a Coordinating Agency (One Stop Service Unit) to facilitate the implementation process of TVET student exchange programme.

Since 2016, the SEAMEO Polytechnic Network Meeting has been organised as a “Meeting Platform” for TVET institutions to discuss, and commit for the implementation process of the TVET Student Exchange Programme. As a result from the SEAMEO Polytechnic Network Meetings, the SEA-TVET Student Exchange Programme has been implemented for 3 batches with the total number of 601 TVET students exchanged in 2018-2019.

 

The following SEAMEO Polytechnic Network Meeting Meetings were conducted since 2016.

 

SEA-TVET Internship Exchange	Outputs	Number of Participating Institutions	Number of Student Exchange	Exchange Period
1st SEAMEO Polytechnic Network Meeting, Brunei Darussalam, June 2016	6 Frameworks of Cooperation were signed	62 participants from 6 Brunei Darussalam, Cambodia, Indonesia, Malaysia, Philippines and Thailand.	The exchange was implemented by agreed partners	2017
2nd SEAMEO PolytechnicNetworkMeeting, Chiangmai, Oct 2017	Letter of Agreement for 1st Batch of SEA-TVET Student Exchange	12 institutions from 4 countries: Indonesia, Philippines, Thailand, Vietnam	55	Jan- Feb 2018 for 30 days
3rd SEAMEO Polytechnic Network Meeting, Surabaya, Apr 2018	Letter of Agreement for 2nd   Batch of SEA-TVET Student Exchange	49 institutions from 5 countries:  Indonesia, Philippines, Thailand, Malaysia, Vietnam	55	Jan- Feb 2018 for 30 days
3rd SEAMEO Polytechnic Network Meeting, Surabaya, Apr 2018	Letter of Agreement for 2nd   Batch of SEA-TVET Student Exchange	49 institutions from 5 countries:  Indonesia, Philippines, Thailand, Malaysia, Vietnam	233	Aug-Sept-Oct 2018 for 30 days
4th SEAMEO Polytechnic Network Meeting, Pangasinan, 18 Oct  2018	Letter of Agreement for 3rd    Batch of SEA-TVET Student Exchange	50 institutions from 5 countries: Indonesia, Philippines, Thailand, Malaysia, Vietnam	313-330 (On-going)	Jan-Feb-Mar-April 2019 for 30 - 90 days
5th SEAMEO Polytechnic Network Meeting, Ipoh, Malaysia, 26 March 2019	Letter of Agreement for 4th    Batch of SEA-TVET Student Exchange	To be agreed by 60 institutions from 5 countries: Indonesia, Philippines, Thailand, Malaysia, Vietnam	Estimation of 350-380  students to be exchanged	Oct-Nov-Dec 2019 for 30-90 days

     

To evaluate the 3rd batch of SEA-TVET Student Internship Exchange which is implemented in early 2019, and to identify commitments and implementation mechanisms among participating institutions for the 4th batch of SEA-TVET Student Exchange Programme, the SEAMEO Secretariat in collaboration with the Department of Polytechnic and Community College Education, Ministry of Education of Malaysia and Politeknik Ungku Omar will organise the 5th SEAMEO Polytechnic Network Meeting: Agreement for the 4th Batch of SEA-TVET Student Exchange on 26-27 March 2019 at Excelsior Hotel, Ipoh, Malaysia.  

 

 

2.    Objectives of the Meeting   

 

1.       To share and learn the successful practices of student exchange from the participating
    institutions.

2.       To review and evaluate the implementation of the 3rd batch of SEA-TVET student exchange
    during January-April 2019.

3.       To identify the agreed mechanism and improvement for the 4th batch of SEA-TVET student
    exchange to be implemented during August-October 2019.   

4.       To seek commitments from participating TVET institutions in the 4th batch of SEA-TVET
    student exchange.

 

 

3.     Host Organisation and Partners

 

Host Organization:                 Department of Polytechnic and Community College Education, Ministry of

                                               Education, Malaysia

                                               Politeknik Ungku Omar (PUO)

Co-organiser:                          SEAMEO Secretariat

Implementing Partners:          Kepala Batas Community College (KKKB)

                                               Politeknik Sultan Salahuddin Abdul Aziz Shah (PSA)

                                               Politeknik Tuanku Sultanah Bahiyah (PTSB)

                                               University of Utara of Malaysia (UUM)

 

4.     Date and Venue

 

Date:	26-27 March 2019
	• 26 March 2019 (Workshop: 09.00-17.30 hrs) • 27 March 2019 (Study Visit to PUO: 07.30-10.00 hrs and to KL/ or travel to    Kedah for the SEA Teacher participants)
Meeting Venue and	EXCELSIOR Hotel, Ipoh, Malaysia
Official Hotel:	Address: 43 Jalan Sultan Abdul Jalil
	30300, Ipoh, Perak, West Malaysia
	http://www.hotelexcelsior.com.my/
Meeting Room:	EXCELSIOR Ballroom, Level 13A, EXCELSIOR Hotel
Arriving Date:	25 March 2019 (Flight no later than 18.00 hrs)
Departure Date:	27 March 2019 (Flight in the afternoon after 15.00 hrs or at night)
	The SEA Teacher participants will depart after the study visit at 11.00 hrs by the
	bus arrangement of UUM

 

5.     Participants

       

The meeting will be attended by approximately 100 participants comprising of 50 international representatives from TVET Institutions/Polytechnics/Universities in Indonesia, Philippines, Thailand, Vietnam, and 50 representatives from TVET Colleges/Community Colleges/ Polytechnics in Malaysia.

 

Since the meeting will require the decision from TVET institutions during the meeting, the participants should be from the management level such as Director, Deputy Director, Head of Programme, Head of International Relations, Head of Academic Affairs and others. .    

 

The participating TVET institutions should provide Diploma/Higher Diploma, and TVET Bachelor in the following priority areas.

 

·          Hospitality and Tourism    

·          Mechatronics/Electronics and Manufacturing

·          Computer Science/IT/ Informatics  

·          Agriculture/Animal Science

·          Business

 

Limited Number of Participant :  

·          Due to the budget constraints, the host organisation will need to request the maximum
     participation of 2 persons from each institution for both local and international participants

·          Additional participants will need to pay the registration fee of meeting package which is RM
     55/person to Ungku Omar Polytechnic at the on-site registration desk on 26 March.

 

 

6.     Expected Outcomes

 

1)      Experiences and lessons learned are shared for future improvement of Student Exchange Programme

2)      Details of implementation plan for the 4th batch of SEA-TVET Student Exchange such as timeline,
   study areas, budgeting, programme structure, duration, preparation, evaluation & report, and
   certification for student exchange are agreed among the participating institutions.

3)      A Letter of Agreement for the 4th batch of SEA-TVET Student Exchange Programme among the
   agreed institutions will be signed at the end of the meeting.

 

7.     Funding Support

 

The Host Organisation will support the airport transfers, meals on 26 March, meeting venue, and meeting kits.

The travel expenses of international and local participants such as return airfare ticket, hotel, taxi, should be supported by the participant’s institution.

 

 

8.     How to Participate (For New Comers)

 

a)     Participation of New Comers: For the TVET colleges, institutions, polytechnics or universities in   Southeast Asian countries who have never participated in 1st – 3rd Batch of SEA-TVET Student   Exchange Programme and would like to join this programme, you can request the official invitation   letter from SEAMEO by completing the following Online Application Form for expressing the interest   to participate in the 5th SEAMEO Polytechnic Network Meeting and the 4th batch of SEA-TVET   Student Exchange. The following Online Application Form will be closed on 28 February 2019.  

 

http://link.seameo.org/5th-SEA-Polytechnic

 

Please note that the participating institutions in the 1st, 2nd and 3rd Batch of SEA-TVET Student Internship Exchange do not need to fill up the above Online Application as the invitation letter will be automatically sent to the institutions.

 

b)      After receiving the information in the Online Application Form, the SEAMEO Secretariat will send the
  “Official Invitation Letter for Institution” with Concept Note, Programme and Participation Form to the
   individual institution directly.  

 

c)       To confirm the participation, the institution should send the completed “Participation Form” to     email: tvetmeeting@seameo.org by 10 March 2019.    

 

d)       Details of flight schedule should be provided in the Participation Form or by sending a copy of
    e-ticket to the SEAMEO Secretariat before 20 March 2019.    

 

e)       The participating institutions should consider nominating a maximum of 2 representatives who are     the directorate or management level or the Head of International Relations/Student     Exchange/Academic Affairs to participate in the meeting.    

 

 

9.  Airport Transfers between Kuala Lumpur International Airport (KLIA) to Ipoh

 

a)     Accommodation Reservation

 

The airport transfer services will be provided to both local and international participants who arrive at KLIA only. It takes 3 hours from KLIA to Ipoh. We would like to recommend all international participants to proceed to the “Meeting Point” to meet with the staff of Politeknik Sultan Salahuddin Abdul Aziz Shah (PSA).

 

·          Suggested flight to Kuala Lumpur:

o   Arrive on 25 March - The arrival flight must be no later than 18.00 hrs

o   Depart on 27 March - The departure flight should be after 15.00 hrs onwards or continue to participate in the SEA-Teacher Meeting in Kedah on 27 March.

 

·          Location of Meeting Points in KLIA/KLIA2: The map is to be provided.

 

·          Schedules of Shuttle Bus from KLIA/KLIA2 to IPOH:

o   For the participants who arrive at 9.15-12.00 hrs – The bus will depart from KLIA/KLIA2 at 13.30-14.00 hrs.

o   For the particpants who arrive at 12.55 -17.30 hrs – The bus will depart from KLIA/KLIA2 at 19.00-19.30 hrs.

Notes:

·          Please make sure that you will book the flight which arrives KLIA for at least 1- 2 hrs. before the      departure time of the bus. This is to avoid the long waiting time at the airport.

·          The shuttle bus service will not be available for participants who arrive KL after 18.00 hrs on 25       March.

 

·          Contact Person at the Airport:

o   Mr Mohd Khalid Ustati, Politeknik c Sultan Salahuddin Abdul Aziz Shah. Tel: +601 268 2469

 

b)    Meals and Coffee Breaks

·          A maximum of 2 participants from each institution will be waived for the meeting package.

·          The additional participants from the same institution will be charged the meeting package of RM       55 per person for meals and coffee break. The payment can be provided at the on-site registration       table on 26 March.

 

c)    Room Booking at the Excelsior Hotel

 

Official Hotel:	EXCELSIOR Hotel
Address Website:	43, Jalan Sultan Abdul Jalil, 30300 Ipoh, Perak, Malaysia http://www.hotelexcelsior.com.my/
Room Rate:	Superior Single/Twin = @ RM 160/net per room/night
	Based on 50 room booking guaranteed by the host, the room includes
	breakfast.
	The tourist tax of RM10.00 will be charged to all participants in addition to the room rate.
Check-in/Out Time:	2.00 pm onwards/ 12.00 noon
How to reserve the room:	Participants must contact to the hotel staff directly, but need to state
	that they are participants of “5th SEAMEO Polytechnic Network Meeting”
	for the special room rate.

 

Please contact Ms Zuraini, Assistant Sales Manager/ Ms Elaine, Sales Clerk/ Ms Zyra, Sales Department Phone: +601 752 76173; +605 253 6666/ 8519   Email: asm1@hotelexcelsior.com.my / ipohsales@hotelexcelsior.com.my

 

 

10.  Timeline

 

Activities	Schedule
1)      Sending invitation to 1st ,2nd and 3rd batch    TVET institutions, and related Ministries of    Indonesia, Malaysia, Philippines, Thailand,    and Vietnam	10-15 February 2019
2)      Email announcement for new TVET    institutions to join	10-15 February 2019
3)      Closing date for the online application for    new comers	By 28 February 2019
4)    Deadline for confirmation of participants  ·          Deadline for submitting      “Confirmation Form”	10 March 2019
5)      Deadline for submitting flight schedule	20 March 2019
6)      Sharing draft Letter of Agreement to all    participants for reviewing before the    meeting	20 March 2019 (Participants are expected to send the feedback to SEAMEO by 24 March 2019)
7)      Arrival of participants	25 March 2019 (Flight of participants must be no later than 18.00 hrs on 25 March)
8)      Proper Meeting	26-27 March 2019
9)      Check-out from hotel and departure of    participants	27 March 2019 (Flight of participants must be after 15.00 hrs or onwards)

 

 

11.  Focal Persons

 

1)     SEAMEO Secretariat (Overall programme coordination and international participants)

Ms Piyapa Su-angavatin

Project Officer/SEA-TVET Programme Coordinator

Email: piyapa@seameo.org; seatvetmeeting@seameo.org

Mobile/Whatsapp: +669 5165 5002

Office: +66 2 391 0144

 

2)     Department of Polytechnic and Community College Education (Coordination with local participants)

Ms Ngah Fadzilah binti Abdul Jali

Deputy Director for TVET Coordination Internationalisation Unit

Email:  fadzilah.jalil@moe.gov.my

Mobile/Whatsapp: +60 11 3251 2811

 

3)     Politeknik Ungku Omar (Overall and Logistic Coordination)

Ms Poh See

Lecturer/International Relations Office

Email: yeohpohsee@gmail.com; ypsee@puo.edu.my

Mobile/Whatsapp:  +60 19 513 6299

 

4)     Politeknik Sultan Salahuddin Abdul Aziz Shah (Airport pick-up/transfers)

Mr Mohd Khalid Ustati

Lecturer/International Relations Office

Tel: +60 1268 2469

 

5)     Universiti Utara Malaysia - UMM (Transportation for SEA-Teacher participants to Kedah)

Dr. Massudi Mahmuddin

Email: ady@umm.edu.my; mass845@gmail.com

Tel: + 60 19 415 1201