3rd SEAMEO Polytechnic Network Meeting

Thursday, 2018 February 22

1. Background

To promote the internationalisation of TVET institutions and leverage the global competitiveness and 21st century skills of TVET students in Southeast Asian countries, the Southeast Asian Ministers of Education Organization (SEAMEO) in collaboration with Ministries of Education and related Ministries and TVET institutions in Southeast Asia developed the SEAMEO Polytechnic Network in April 2016 as part of SEA-TVET Consortium. The network aims to enhance internationalisation and partnership of TVET institutions (colleges, polytechnics and university of technologies) in the region through cross-country internship placement programme and other collaborations.

With the agreement of participating TVET institutions at the 2nd SEAMEO Polytechnic Network Meeting on 10 October 2017 in Chiangmai, Thailand, the 1st batch of SEA-TVET Student Internship Exchange had been successfully implemented with participation of 55 TVET students from 12 TVET institutions in Indonesia, Philippines, Thailand and Vietnam. The internship period is for 30 days from 8 January to 5 February; and 20 January to 18 February 2018. The participating students were the students from Diploma, Higher Diploma and TVET Bachelor who are studying in Engineering, IT, Hospitality, Business, Food Technology, Agriculture, and IT. (Details of the 1st batch: http://seatvet.seameo.org/news/19)

To evaluate the 1st batch of SEA-TVET Student Internship Exchange Programme, and identify commitments and implementation steps among participating institutions, the SEAMEO Secretariat in collaboration with the Politeknik Elektronika Negeri Surabaya (PENS) will organise the 3rd SEAMEO Polytechnic Network Meeting: Implementation for the 2nd Batch of SEA-TVET Student Internship Exchange and SEA-TVET 3-2-1 Dual Programme on 5-6 April 2018 at the PENS, Surabaya, Indonesia.

2. Objectives of the Meeting

  1. To share and learn the successful practices of student internship exchange from the participating institutions

  2. To review and evaluate the implementation of the 1st batch of the SEA-TVET student internship exchange and identify the improvement and action plan for the 2nd batch of SEA-TVET student internship exchange to be implemented in August-September 2018. To explore the possible model and implementation process of SEA-TVET 3-2-1 Dual Programme.

3. Participants

It is expected that the meeting will be attended by approximately 100 participants who are 50 international representatives and 50 local representatives who are management level (Director, Deputy Director, Head of Programme, Head of International Relations, Head of Academic Affairs and others) from TVET Colleges, Polytechnics, Universities of Technology in Indonesia, Thailand, Philippines, Vietnam and other Southeast Asian countries.

The participating TVET institutions should provide Diploma/Higher Diploma, and TVET Bachelor in the following priority areas.

  • Hospitality and Tourism

  • Mechatronics/Electronics and Manufacturing

  • IT/ Informatics

  • Agriculture/ Animal Science

  • Food Technology

  • Business

  • Others as agreed by participating institutions

4. Expected Outcomes

  • Experiences and lessons learned are shared for future improvement of student internship exchange programme.

  • Details of implementation plan for the 2nd batch of SEA-TVET Student Internship Exchange such as timeline, study areas, budgeting, programme structure, duration, preparation, evaluation & report, and certification for student exchange are agreed among the participating institutions.

  • An agreement on the 2nd batch of SEA-TVET student internship exchange are signed between institutions

  • Agreements on the model and implementation process for SEA-TVET 3-2-1 Dual Programme

5. Tentative Programme

Wed 4 April 2018

Arrival of participants and check-in at the arranged hotel
Airport transfer is not provided.

Thurs 5 April 2018

3rd SEAMEO Polytechnic Network Meeting:
Focused Areas: Implementation for the 2nd Batch of SEA-TVET Student Internship Exchange
Venue: PENS


Depart the hotel to PENS

08.30 – 09.00

Onsite registration for international and local participants

09.00 – 09.30

Opening Session

  • Welcome Speech by Mr Zainal Arief, Director, Politeknik Elektronika Negeri Surabaya

  • Speech by Dr Gatot Hari Priowirjanto, Director of SEAMEO Secretariat

  • Opening Speech by Minister of Research Technology and Higher Education (TBC)

  • Group Photo

09.30 – 09.45

Introduction of the Participants and Programme
by Dr Amang Sudarsono, Head of International Office, PENS

09.45 – 10.00

Overview of the 1st Batch of SEA-TVET Student Internship Exchange and Evaluation Results
by Ms Piyapa Su-angavatin, Coordinator, SEAMEO Secretariat

10.00 – 10.15

Coffee/tea break

10.15 – 10.30

TVET Institutional Internationalisation
By Mr Zambri, Director; and Dr Paryono, Deputy Director of SEAMEO VOCTECH

10.30 – 12.00

Sharing Experiences from the 1st Batch Participating Institutions
Moderated by PENS (8-10 minutes presentation: Voluntary basis)

  • Coordinating teachers and students from PENS (students)

  • Indonesia (University: UNP or UMP or USM or UNISKA)

  • Philippines (PSU or TAU)

  • Vietnam (Hao Sen U)

  • Thailand (E-TECH or BRU)

12.00 – 13.30


13.30 – 15.00

Discussions on collaboration of the 2nd Batch of SEA-TVET Student Internship Exchange
Moderated by Dr Gatot Priowirjanto, Director of SEAMEO Secretariat

Areas of Discussion:

  • Study area

  • Internship duration (extension to be more than 1 month?)

  • Programme structure

  • Improvement of coordination mechanism

  • Implementation timeline

  • Confirmation of participating institutions in the 2nd batch

15.00 – 15.15

Coffee/tea break

15.15 – 15.30

Discussions on collaboration of the 2nd Batch of SEA-TVET Student Internship Exchange (Continued)

  • Signing of agreement

  • Summary and next steps

15.30 -16.30

Study Visit to PENS

18.00 onwards

Dinner (Free programme and by own arrangement)

Friday 6 April 2018

3rd SEAMEO Polytechnic Network Meeting:
Focused Areas: Implementation for SEA-TVET 3-2-1 Dual Programme
Venue: PENS


Depart the hotel to PENS

09.00 – 11.30

Extension of SEA-TVET Student Internship Exchange to a New Initiative “SEA-TVET 3-2-1 Dual Programme”

  • Concept presentation by Dr Gatot Priowirjanto, Director of SEAMEO Secretariat

  • Discussion on the following areas:

    • Programme model/structure

    • Potential study areas

    • Criteria for selecting students

    • Course content and accreditation arrangement

    • Tuition fee agreement

    • Cost sharing agreement for students

    • Implementation timeline

    • Report and evaluation mechanism

    • Coordination mechanism

    • Other concerns


Lunch and Pray Time


Closing Session

  • Signing of agreements

  • Conclusion and next steps

  • Closing speech

6. Lunch/Coffee Break Fees

Due to the budget constraints, the host organisation would like to request the contribution from the participating institutions to partially support the coffee breaks and luncheons for their participants. These rates are for international and Indonesian participants.

  • 1-Day Participation: 15 USD/day or 205,000 IDR/person
    (The programme of 5 April will be focused on the implementation of SEA-TVET Student Internship Exchange)

  • 2-Day Participation: 25 USD/day or 341,900 IDR/ person
    (The programme of 6 April will be focused on the model and implementation of SEA-TVET 3-2-1 Dual Programme)

The payment can be directly made to PENS staff at the on-site registration.

7. Administrative Arrangements

  1. Accommodation
    Hotel reservation will be made for all international participants at the Swiss-Belinn Manyar Surabaya.
    Please indicate your room type in the Participation Form as attached. Participants are requested to be responsible for the hotel bills.
    Address: Jl. Manyar Kertoarjo No.100, Manyar Sabrangan, Mulyorejo, Surabaya, East Java 60231
    Approx. 3 km from PENS and 18 km from the Juanda International Airport, Surabaya.

    Website: https://www.swiss-belhotel.com/en-gb/swiss-belinn-manyar
    Room rate for deluxe-single and deluxe-twin: approx 588,000 IDR/night (USD 43/night)

    Direction from Hotel to PENS

  2. Transportation for airport transfer
    The host organisation is not able to provide the transportation for airport transfer. The Swiss-Belinn Manyar Surabaya is 18 km (TBC) from the airport. The best way to go to the hotel is by local taxi at the airport which is about 150,000 IDR or 10 USD.

    Direction from Airport to Hotel

8. Funding Support

The host organisation will support the arrangement of meeting venue, resource persons, meeting kits, transportation between the hotel to PENS.

The travel expenses of international and Indonesian participants such as return airfare ticket, hotel, taxi, and lunch/coffee break fees in Surabaya should be supported by the participant’s institution.

9. How to Participate

  1. To request the official invitation letter from SEAMEO, the interested TVET institutions can fill-up the Online Application Form for expressing the interest to participate in the 3rd SEAMEO Polytechnic Network Meeting and the 2nd batch of SEA-TVET Student Internship Exchange. The online Application Form will be closed on 15 March 2018.

  2. After receiving the information in the Online Application Form, the SEAMEO Secretariat will send the “Official Invitation Letter for Institution” with Concept Note, Programme and Participation Form to the individual institution directly.

  3. To confirm the participation, the institution can send the completed “Participation Form” by Tuesday 20 March 2018. The Participation Form can be sent to the SEAMEO Secretariat by email: secretariat@seameo.org; tvet@seameo.org; (cc: piyapa@seameo.org; irin@staff.pens.ac.id)

The participating institutions should consider nominating at least 1-2 representatives who are the directorate or management level or the Head of International Relations/Student Exchange to participate in the meeting.

10. Timeline



1) Sending invitation to Ministries of Education, and institutions

23-26 February 2018

2) Closing date for the Online Application Form

15 March 2018

3) Deadline for confirmation of international and Indonesian participants

  • Deadline for submitting “Participation Form” with information of hotel booking

Tuesday 20 March 2018

4) Proper Meeting

Thu 5 - Fri 6 April 2018

11. Focal Persons

  1. SEAMEO Secretariat
    Ms Piyapa Su-angavatin, SEA-TVET Coordinator
    Office: +66 2 391 0144
    Email: piyapa@seameo.org; tvet@seameo.org

  2. Politeknik Elektronika Negeri Surabaya (PENS)
    Ms Irin Tri. Anggraini
    Office Phone: +62 31 594 7280 ext 7106
    Office Fax: +62 31 594 6114
    Email: irin@staff.pens.ac.id