1. Background

To promote the internationalisation of TVET institutions and leverage the global competitiveness and 21st century skills of TVET students in Southeast Asian countries, the Southeast Asian Ministers of Education Organization (SEAMEO) in collaboration with Ministries of Education and related Ministries and TVET institutions in Southeast Asia developed the SEAMEO Polytechnic Network in April 2016 as part of SEA-TVET Consortium. The network aims to enhance internationalisation and partnership of TVET institutions (colleges, polytechnics and university of technologies) in the region through cross-country internship placement programme and other collaborations.

With the agreement of participating TVET institutions at the 2nd SEAMEO Polytechnic Network Meeting on 10 October 2017 in Chiangmai, Thailand, the 1st batch of SEA-TVET Student Internship Exchange had been successfully implemented with participation of 55 TVET students from 12 TVET institutions in Indonesia, Philippines, Thailand and Vietnam. The internship period is for 30 days from 8 January to 5 February; and 20 January to 18 February 2018. The participating students were the students from Diploma, Higher Diploma and TVET Bachelor who are studying in Engineering, IT, Hospitality, Business, Food Technology, Agriculture, and IT. (Details of the 1st batch: http://seatvet.seameo.org/news/19)

To evaluate the 1st batch of SEA-TVET Student Internship Exchange Programme, and identify commitments and implementation steps among participating institutions, the SEAMEO Secretariat in collaboration with the Politeknik Elektronika Negeri Surabaya (PENS) will organise the 3rd SEAMEO Polytechnic Network Meeting: Implementation for the 2nd Batch of SEA-TVET Student Internship Exchange and SEA-TVET 3-2-1 Dual Programme on 5-6 April 2018 at the PENS, Surabaya, Indonesia.

2. Objectives of the Meeting

1. To share and learn the successful practices of student internship exchange from the participating institutions

2. To review and evaluate the implementation of the 1st batch of the SEA-TVET student internship exchange and identify the improvement and action plan for the 2nd batch of SEA-TVET student internship exchange to be implemented in August-September 2018. To explore the possible model and implementation process of SEA-TVET 3-2-1 Dual Programme.

3. Participants

It is expected that the meeting will be attended by approximately 100 participants who are 50 international representatives and 50 local representatives who are management level (Director, Deputy Director, Head of Programme, Head of International Relations, Head of Academic Affairs and others) from TVET Colleges, Polytechnics, Universities of Technology in Indonesia, Thailand, Philippines, Vietnam and other Southeast Asian countries.

The participating TVET institutions should provide Diploma/Higher Diploma, and TVET Bachelor in the following priority areas.

• Hospitality and Tourism

• Mechatronics/Electronics and Manufacturing

• IT/ Informatics

• Agriculture/ Animal Science

• Food Technology

• Business

• Others as agreed by participating institutions

4. Expected Outcomes

• Experiences and lessons learned are shared for future improvement of student internship exchange programme.

• Details of implementation plan for the 2nd batch of SEA-TVET Student Internship Exchange such as timeline, study areas, budgeting, programme structure, duration, preparation, evaluation & report, and certification for student exchange are agreed among the participating institutions.

• An agreement on the 2nd batch of SEA-TVET student internship exchange are signed between institutions

• Agreements on the model and implementation process for SEA-TVET 3-2-1 Dual Programme

5. Tentative Programme

6. Lunch/Coffee Break Fees

Due to the budget constraints, the host organisation would like to request the contribution from the participating institutions to partially support the coffee breaks and luncheons for their participants. These rates are for international and Indonesian participants.

• 1-Day Participation: 15 USD/day or 205,000 IDR/person
  (The programme of 5 April will be focused on the implementation of SEA-TVET Student Internship Exchange)

• 2-Day Participation: 25 USD/day or 341,900 IDR/ person
  (The programme of 6 April will be focused on the model and implementation of SEA-TVET 3-2-1 Dual Programme)

The payment can be directly made to PENS staff at the on-site registration.

7. Administrative Arrangements

1. Accommodation
   Hotel reservation will be made for all international participants at the Swiss-Belinn Manyar Surabaya.
   Please indicate your room type in the Participation Form as attached. Participants are requested to be responsible for the hotel bills.
   Address: Jl. Manyar Kertoarjo No.100, Manyar Sabrangan, Mulyorejo, Surabaya, East Java 60231
   Approx. 3 km from PENS and 18 km from the Juanda International Airport, Surabaya.
   
   Website: https://www.swiss-belhotel.com/en-gb/swiss-belinn-manyar
   Room rate for deluxe-single and deluxe-twin: approx 588,000 IDR/night (USD 43/night)

   
   Direction from Hotel to PENS
   
   

2. Transportation for airport transfer
   The host organisation is not able to provide the transportation for airport transfer. The Swiss-Belinn Manyar Surabaya is 18 km (TBC) from the airport. The best way to go to the hotel is by local taxi at the airport which is about 150,000 IDR or 10 USD.

   Direction from Airport to Hotel

8. Funding Support

The host organisation will support the arrangement of meeting venue, resource persons, meeting kits, transportation between the hotel to PENS.

The travel expenses of international and Indonesian participants such as return airfare ticket, hotel, taxi, and lunch/coffee break fees in Surabaya should be supported by the participant’s institution.

9. How to Participate

1. To request the official invitation letter from SEAMEO, the interested TVET institutions can fill-up the Online Application Form for expressing the interest to participate in the 3rd SEAMEO Polytechnic Network Meeting and the 2nd batch of SEA-TVET Student Internship Exchange. The online Application Form will be closed on 15 March 2018.

2. After receiving the information in the Online Application Form, the SEAMEO Secretariat will send the “Official Invitation Letter for Institution” with Concept Note, Programme and Participation Form to the individual institution directly.

3. To confirm the participation, the institution can send the completed “Participation Form” by Tuesday 20 March 2018. The Participation Form can be sent to the SEAMEO Secretariat by email: secretariat@seameo.org; tvet@seameo.org; (cc: piyapa@seameo.org; irin@staff.pens.ac.id)

The participating institutions should consider nominating at least 1-2 representatives who are the directorate or management level or the Head of International Relations/Student Exchange to participate in the meeting.

10. Timeline

11. Focal Persons

1. SEAMEO Secretariat
   Ms Piyapa Su-angavatin, SEA-TVET Coordinator
   Office: +66 2 391 0144
   Email: piyapa@seameo.org; tvet@seameo.org

2. Politeknik Elektronika Negeri Surabaya (PENS)
   Ms Irin Tri. Anggraini
   Office Phone: +62 31 594 7280 ext 7106
   Office Fax: +62 31 594 6114
   Email: irin@staff.pens.ac.id